Streamlining Accounts Payable Invoice Approvals

Why do you need a Document Management System?

To Streamline the Accounts Payable Invoice Approvals Process

A heavy civil and industrial general contractor providing new construction, plant maintenance and turnaround services to a diverse range of industries was searching to improve on the time spent matching AP invoices with PO’s and receiving documents to verify and approve them for payment.

“The primary issue addressed by the Document Management System was the need to manage the Accounts Payable process at the main office in a timely fashion, while having the appropriate field staff review and approve the invoices for payment. Implementing the Document Management System eliminated the need to keep copies of the documents in the field offices, which made it possible for vendors to submit their invoices directly to the accounting office for payment. This significantly streamlined the entire Accounts Payable process. Now the accounting staff have immediate access to all the documents from within the INTERAC applications, so they never have to leave their desk to find what they need.

Area managers and supervisors are now able to review all their invoices through Job Manager, significantly reducing calls and interruptions in the accounting office. All the documentation they need is now directly accessible to them through their Job Manager connection. There is no longer any need to keep copies of everything in the field offices.”

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